A priest friend of mine recently told me that upon returning from a retreat and logging into his e-mail, he found he had over 4000 messages. I used to get excited when the voice of AOL used to say, "You've Got Mail" whenever I logged onto the service. Now, not so much. I really love the ways we can keep in communication with each other and the accessibility of information, but like many people, I find myself deluged by e-mail everyday. E-mail can be a time-consuming and distracting reality.
Chuck Murphy writes a blog on Internet and New Media. In his recent entry he offers 10 Productive E-mail Habits. Here are three I found very helpful:
- Email is not meant to be a discussion chain. If it requires more than 2 replies consider resolving the issue with a phone call.
- Save the CC function for only people that have asked to be copied on an email. It was not meant to keep people in the loop, in fact getting CC’d at the end of a long chain requires a lot of effortt understand an issue.
- If you can address an email in less than 2 minutes, take care of it and get it out of the way.
How do you use e-mail in your life? That is a message I would welcome.